WEBVTT 00:00:10.720 --> 00:00:13.160 If you teach through an institution such as 00:00:13.160 --> 00:00:16.540 Potter's Hill, your caseload tells you which learners 00:00:16.540 --> 00:00:18.280 are assigned to you. 00:00:18.280 --> 00:00:21.040 Your weekly time log records the work for 00:00:21.040 --> 00:00:25.180 school review. Camille Johnson will demonstrate this separate 00:00:25.180 --> 00:00:27.893 workflow using fictional training records. 00:00:29.637 --> 00:00:34.217 On the educator dashboard, choose Institutions and time. 00:00:34.217 --> 00:00:36.217 Find Your weekly time log. 00:00:36.217 --> 00:00:39.237 Select your institution and read the assigned learner 00:00:39.237 --> 00:00:42.237 and assignment dates. You can log work only 00:00:42.237 --> 00:00:45.137 within those dates. If an assignment is missing 00:00:45.137 --> 00:00:48.777 or incorrect, ask the school or institution to 00:00:48.777 --> 00:00:50.676 check it before you enter time. 00:00:52.628 --> 00:00:55.168 Choose Week starting Monday for the week you 00:00:55.168 --> 00:00:58.808 are recording. Check the institution and assigned learner 00:00:58.808 --> 00:01:01.608 again. Enter the Date of work, then the 00:01:01.608 --> 00:01:03.488 Minutes you actually worked. 00:01:03.488 --> 00:01:06.288 Use whole minutes. The date must belong to 00:01:06.288 --> 00:01:09.568 that assignment; selecting a week does not extend 00:01:09.568 --> 00:01:10.803 the assignment dates. 00:01:12.613 --> 00:01:15.253 Write a short Work note that explains the 00:01:15.253 --> 00:01:18.833 work, such as reading practice and learner feedback. 00:01:18.833 --> 00:01:21.933 Keep it relevant and protect private details. 00:01:21.933 --> 00:01:25.393 Click Save draft. Review the saved date, minutes 00:01:25.393 --> 00:01:28.293 and note. A draft is not submitted or 00:01:28.293 --> 00:01:31.053 approved, and it can still be corrected before 00:01:31.053 --> 00:01:32.051 school review. 00:01:33.803 --> 00:01:36.263 When the week is ready, review all its 00:01:36.263 --> 00:01:39.823 draft entries. Click Submit week for approval. 00:01:39.823 --> 00:01:42.903 The action submits the drafts for the selected 00:01:42.903 --> 00:01:44.783 institution and week together. 00:01:44.783 --> 00:01:47.483 Check that the status changes to Submitted. 00:01:47.483 --> 00:01:50.643 Submitted entries are locked while the school reviews 00:01:50.643 --> 00:01:53.144 them, so check your work before clicking. 00:01:54.847 --> 00:01:57.607 An approved entry is locked and cannot be 00:01:57.607 --> 00:02:00.767 edited here. If the school rejects an entry, 00:02:00.767 --> 00:02:03.907 read the reason, choose Edit entry, correct the 00:02:03.907 --> 00:02:06.467 draft, and submit the week again. 00:02:06.467 --> 00:02:09.467 This example shows earlier approved work. 00:02:09.467 --> 00:02:11.847 Its history remains unchanged. 00:02:11.847 --> 00:02:14.107 Never create a second entry just to hide 00:02:14.107 --> 00:02:15.038 a correction. 00:02:16.842 --> 00:02:19.602 Class attendance and your weekly time log are 00:02:19.602 --> 00:02:23.462 separate records. Saving Present or Rejoined does not 00:02:23.462 --> 00:02:25.142 create a time entry. 00:02:25.142 --> 00:02:27.602 Approved minutes are available to the school for 00:02:27.602 --> 00:02:31.122 its export and invoicing process, but this screen 00:02:31.122 --> 00:02:33.982 does not calculate your pay or confirm that 00:02:33.982 --> 00:02:35.502 a payment has been made. 00:02:37.382 --> 00:02:41.322 Use this weekly routine: check your caseload dates, 00:02:41.322 --> 00:02:45.122 record accurate minutes, explain the work, and review 00:02:45.122 --> 00:02:48.502 before submitting. Return later to read the decision 00:02:48.502 --> 00:02:52.402 or correction reason. Keep your checklist nearby. 00:02:52.402 --> 00:02:55.662 You can revisit any educator lesson whenever you 00:02:55.662 --> 00:02:58.942 need a reminder, then practice one real task 00:02:58.942 --> 00:02:59.790 at a time.